Every year, each local authority is required to collate and publish allowances and expenses claimed by their elected members.

Councillors are entitled to a basic allowance to perform their duties, with additional allowances payable to those who hold special responsibilities (Leader of the Council, Cabinet Portfolio Holder, Mayor, etc.) in recognition of the additional work involved.

All members are also entitled to claim for travel and subsistence, although this usually excludes items such as stationery and phone calls, which are factored in to the basic allowance.

At the end of the council’s financial year, the authority must calculate how much each councillor claimed (if anything) and produce a basic report with a simple breakdown.

Medway Council’s financial year runs from 1 April to 31 March, and allowances are usually published within four months, with the latest being the 2013/2014 report, which was published in August 2014:

However, given we were now in September and no report had yet been published, last week I submitted an FOI request for the information. On Tuesday, the allowances report appeared on the Council website, albeit looking rushed and possibly incomplete. It wasn’t until I got round to examining it in detail that I realised just how poor a report it actually was.

The most striking detail was that the report had rounded all the figures to the nearest pound. It is, in fact, the first time the Council has not included the pence figures where the amount to be declared was not a whole pound.

Members who served for the whole period were given an allowance of £8,783 exactly, but those who left the Council in May 2015 may not have received £992 exactly. Similarly, those who joined at the same time may not have received £7,815 exactly, and Cllr Kelly Tolhurst, who claims she stopped drawing her allowance “since [her] election to Parliament” may not have received £1,464 exactly.

(As an aside, I have worded the last sentence very carefully, as the fact that Cllr Tolhurst’s basic allowance was markedly different to those of members who left the council at the same time she was elected to Parliament suggests that she had stopped drawing her allowance some time after her election – seemingly to the end of May 2015 – and not “since [her] election”. Whilst there is, of course, nothing wrong with claiming the allowance whilst also an MP (most simply don’t out of principle – or, if they do, donate their allowance to good causes within their ward), her entry in the Parliamentary Register of Members’ Financial Interests could, perhaps, be worded so as not to imply that she stopped claiming her allowance immediately on her election to Parliament and, in fact, stopped on a certain date. But, I digress…)

So, rather than having the exact figures of allowances and expenses claimed by Medway councillors, we have a roughly accurate report which looks something like this:

Now, like most people, I am not particularly interested in where Cllr Rupert Turpin went that he needed to claim £5 in travel & subsistence expenses, but I am interested enough to want to know whether the journey cost £4.51, £5.49 or £5 exactly.

Indeed, that no reference is made to the fact that the figures have been rounded means that it is unclear what method of rounding has been used (whether only up, only down or both) and whether the figures have been arrived at by rounding the total for each category or each individual item before addition. After all, if two claims were made for £1.51 and £2.51 respectively, then rounding each individual claim would total £5 (i.e. £2 plus £3), whereas only rounding the total of the two raw figures would produce £4 (i.e. £4.02 rounded down).

Readers may think that I am being pedantic, but I would simply ask this question: how is this report “full and complete” if the Council have employed rounding and created ambiguity as to the exact figures involved?

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